Agicap

Streamline your card request approvals with customizable workflows for efficient spend management.

How to Set Up Card Request Workflows?

Manage all your Accounts Payables payments directly in Agicap and avoid switching to your bank platform.

How to pay suppliers with EBICS in Agicap?

Manage purchase orders and delivery notes to simplify tracking and linking with invoices in one secure workspace.

How to manage your Purchase Orders in Accounts Payables?

Create and organize dedicated teams or projects as cost centers to track budgets and expenses with ease.

How to manage cost centers in Agicap?

Learn how to match your supplier verified invoices with their corresponding payments to keep your cashflow management up to date.

How to Reconcile Your Supplier Invoices Effortlessly in Agicap

Agicap allows you to manually add payment drafts, giving you flexibility and control over your cash flow management.

How to add a manual payment in Agicap?

Learn here which fees might be occuring when using the SWAN Debit Cards

➡️ Debit Card Fees

➡️ International payments - Supported currencies

➡️ How do cost centers work ?

This article will help you understand the mechanics of SEPA Direct Debits so that you can schedule your payments efficiently.

➡️ Understand automated funding

Encountered an error while making an EBICS payment? Learn how to access error logs in Agicap to quickly identify and resolve issues.

How to Retrieve and Resolve EBICS Payment Errors in Agicap

Accounts Payable

Manage card expenses effortlessly by justifying receipts and automating matching for efficient accounting.

How to Manage Your Expenses? 👍

Discover how you can now leverage the pre-accounting feature for the receipts in your Spend Management

➡️ Pre-Accounting for Spend Management

Terms & conditions before opening a Swan account

➡️ Swan terms & conditions

Spend

Create, track, and approve card requests in just a few clicks so you can securely control spending.

How to manage card requests in Agicap?

Cards / Card requests

Here’s how to handle supplier credit notes from import to linking, whether they’re discount or refund types.

Want to manage Credit Notes (AP) effortlessly?

Track every action on your verified supplier invoices for full audit traceability.

How to view your Supplier Invoice Timeline?

Supplier Invoice (SIM)

Forwarding your supplier invoices directly to Agicap via email allows you to automate and streamline your invoice processing. By simply emailing your invoices, you can save time and reduce manual…

How to Forward Supplier Invoices to Agicap via Email

With Agicap's mobile app version 1.7.0 or above, you can quickly and easily scan and import your supplier invoices directly from your phone. This feature saves you time by allowing…

How to Scan and Import Supplier Invoices Using Your Mobile Phone 📱

Agicap's OCR feature automatically extracts key information from your invoices, making invoice verification faster and easier. By leveraging machine learning, OCR reduces manual data entry and improves efficiency in your…

How to Use OCR to Streamline Invoice Verification in Agicap's Accounts Payables

Add supplier invoices

Invite external users to verify your supplier invoices and ensure a reliable, streamlined approval process.

How to request invoice verification from external collaborators?

Verify your supplier invoices manually to ensure data accuracy, prevent errors and avoid duplicates.

How can I manually verify an invoice?

Verify invoices (AP)

Add your invoices to the Payables Transactions so you can pay them directly and keep everything in one place.

How to add your invoices to Payables in Agicap?

Manually update an invoice’s status to keep your cashflow and Expected Transactions accurate.

How do I mark a transaction as paid?

Actions on verified invoices

Manage beneficiaries

Our recommendations and best practices for managing your beneficiary base and overseeing any changes to it.

▶️ Protect your company against fraud on beneficiaries

How to import beneficiaries using the template that can be downloaded in Agicap

▶️ Beneficiary import template

Create/import/delete beneficiaries

Prepare and validate your accounting entries in a few steps for seamless export.

How to Prepare Journal Entries efficiently?

➡️Pre-Accounting

Pre-Accounting (AP)

In Agicap, you can efficiently sign your remittances directly within the platform, streamlining your payment process.

How to Sign Remittances in Agicap?

Importing payment drafts and remittances directly into Agicap streamlines your cashflow management process.

How to Import Payments, Remittances, and RIBA Files in Agicap?

➡️ SEPA Direct Debit

Payment with Direct banking connection (EBICS, Paygate, H2H)

Want to streamline your payments with German banks? Setting up EBICS in Agicap allows you to execute bank transfers directly.

How to Set Up EBICS Payments in Agicap?

EBICS allows you to make secure transfers and payments directly from Agicap. This guide will help you onboard EBICS payments in Agicap.

A template to import CSV files into Agicap Payment and the steps to export it from Excel.

➡️ Payment import template

Payment Onboarding (EBICS, Paygate, H2H)

Validating remittances in Agicap is necessary for payments to be sent to the bank. Follow this guide to understand the validation process.

How to Validate Remittances in Agicap?

By creating validation rules, you can enhance the security of your payments on Agicap.

How to Enhance Payment Security with Validation Rules in Agicap? 💡

Validate remittances

This feature automatically creates expected transactions from new payment files to reflect your upcoming cash movements.

How to Generate Expected Transactions Based on Payment Files?

It will allow you to direcly execute your balancing transfers from Agicap.

How to Synchronize Payments and Cash Positioning for Cash Pooling in Agicap? 💡

Link between Cashflow and Payment

Streamline your supplier payments using Agicap's payment account powered by Swan for efficient SEPA transfers in EUR.

How to Make Payments with the Agicap Payment Account (Swan)?

Payment with Payment Account (Swan)

Unlock the convenience of paying your suppliers directly from Agicap by creating your payment account in just a few steps.

How to Create Your Agicap Payment Account

Create the payment account

Use your available Agicap balance to initiate payments faster and streamline your cash flow.

How to Pay with Your Agicap Balance 💰

Automate your supplier payments by using SEPA Direct Debit (SDD) in Agicap to efficiently manage your cash flow.

How to Use SEPA Direct Debit (SDD) in Agicap for Automated Payments

Initiate a payment

Connecting your Swan account to Agicap ensures secure access to spend and payment management features. Here's how to set it up.

How to Connect Your Swan Account in Agicap

Account connection

Easily fund your payment account in Agicap to manage your supplier payments efficiently. Here's how you can add money to your payment account using SEPA Credit Transfer (SCT) or SEPA…

How to Add Money to Your Payment Account in Agicap

Add money to the payment account

Find answers and get help from Intercom Support and Community Experts

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