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How to add a manual payment in Agicap?
How to add a manual payment in Agicap?

Agicap allows you to manually add payment drafts, giving you flexibility and control over your cash flow management.

Updated over a month ago

Adding a Manual Payment

You can manually create a payment draft by specifying the following details:

  • Label: A description of the payment.

  • Amount : The amount to be paid.

  • Due Date: When the payment is scheduled.

  • Beneficiary: Who will receive the payment.

To add a manual payment:

  1. Go to the Payments section in your Agicap account.

  2. Click on Add Payment and choose the first option

  3. Fill in the required fields:

    • Label

    • Amount

    • Due Date

    • Beneficiary

  4. Click Save to create the payment draft.

Once added, you can modify the payment draft from the To pay page (or To prepare if using EBICS). You can edit all payment information except the Amount and Label.

This feature is available for payments made via XML export, EBICS, and Swan.

Payments with EBICS

If you have the EBICS feature activated, you have additional methods for managing payments:

Import Individual Payments – SEPA Only

Import payment drafts via CSV or XML files, that will appear on the "to prepare" page

To import using a CSV file:

  • Download the CSV template provided by Agicap.

  • Ensure the file is saved in CSV UTF-8 format.

  • The columns must be separated with semicolons (;).

  • Mandatory fields: label and amount.

  • Optional fields: due date, beneficiary name, beneficiary IBAN, etc.

  • Use a comma (,) as the decimal separator in the amount (e.g., 1000,50).

Tips for successful CSV import:

  • Do not move, delete, or rename any columns in the template.

  • Ensure the debited account IBAN exists in your EBICS bank accounts.

  • Both beneficiary name and beneficiary IBAN must be provided to assign a beneficiary.

  • If the beneficiary doesn't exist, it will be created if you have the right to manage beneficiaries.

To import using an XML file:

  • Ensure the XML file adheres to the ISO 20022 standard.

  • Only EUR payments and SEPA Credit Transfers are supported.

Import Remittance – Any Payment Type

Import remittances directly, which will appear on the To sign page.

  • Supports XML files (CFONB format for French clients).

  • The debited account IBAN in the file must match one defined in your EBICS bank accounts.

  • Once imported, remittances cannot be modified but can be Canceled or Deleted.

International Payments and SEPA Direct Debit:

  • International Payments: Import payments in any currency executed by banks connected via EBICS. May require a Cash Management contract with your bank.

  • SEPA Direct Debit (SDD) Payments: Import XML files for SDD transactions to collect payments from your clients. These inflows will appear as green amounts.

Internal Credit Transfers

Execute payments between two bank accounts within the same group without incurring fees.

To create an internal credit transfer:

  1. In the payment draft, click on Edit transfer type.

  2. Select Internal Payment.

  3. Proceed with the payment as usual.

Note: Internal payments require only a single EBICS signature and do not need validation or counter-signature.

Hide Payment Details

For confidentiality, you can hide payment details when processing multiple payments scheduled on the same date.

To hide payment details:

  1. Select two or more payment drafts with the same payment date.

  2. Activate the Hide payment details option.

  3. Proceed with the remittance; individual payment details will be concealed from all signers.

💡 Tips

  • User Rights: Ensure you have the necessary permissions. You must be an admin or have the Prepare Payments right to access and manage the Payments tab.

  • Importing Payments: Double-check that all mandatory fields are correctly filled in your CSV or XML files to avoid import errors.

  • Beneficiary Management: If a beneficiary does not exist in Agicap, it will be created during import if you have the rights to manage beneficiaries.

Q&A ❓

Why can't I see the Payments tab or options in Accounts Payable?

Check your user rights. You must be an admin or have the Prepare Payments permission to access and act on the Payments tab.

Can I edit the amount and label after creating a payment draft?

No, once the payment draft is created, you can modify all payment information except the Amount and Label.

How do I import payments in a currency other than EUR or non-SEPA payments?

Use the Import Remittance – Any Payment Type option to import payments in different currencies or types, provided your bank supports these transactions via EBICS. You can also create it manually and choose the right currency.

What happens if the debited account IBAN in my import file doesn't match an EBICS bank account in Agicap?

The remittance cannot be imported. Ensure all bank accounts involved are defined in the EBICS Bank Accounts section of Agicap.

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