Forwarding Invoices to Agicap
To forward your supplier invoices to Agicap:
Find Your Unique Email Address:
Log in to your Agicap account.
Navigate to the "To Verify" page under Accounts Payables.
At the bottom of the page, you'll see your unique Agicap email address, which looks like
xxx@invoices.agicap.cloud.
Forward Your Invoices:
Open your email client.
Forward the emails containing your supplier invoices to your Agicap email address.
Alternatively, you can send new emails with the invoice attachments directly to this address.
Automating Email Forwarding 💡
To save even more time, you can set up automatic forwarding rules in your email client:
Gmail Users:
Set up a filter to automatically forward supplier invoices to your Agicap email address.
For detailed steps, refer to Gmail Forwarding Instructions.
Outlook Users:
Create a rule to automatically forward emails from specific senders or with certain subjects to your Agicap email address.
For detailed steps, refer to Outlook Forwarding Instructions.
Note: When setting up automatic forwarding, you'll receive a verification email from Agicap with a confirmation link. You need to accept this verification to finalize the forwarding setup.
What Happens After Forwarding?
Once your invoices are forwarded:
Automatic Data Extraction:
Agicap's OCR (Optical Character Recognition) technology processes the invoices.
Key invoice details are extracted and pre-filled in your account.
Verify Extracted Data:
Go to the "To Verify" section in Agicap.
Review and confirm the extracted invoice information.
Make any necessary corrections before validating the invoices.
Benefits of Email Transfer
Efficiency: Quickly import invoices without manual uploads.
Automation: Reduce repetitive tasks by automating email forwarding.
Accuracy: Minimize data entry errors with OCR technology.
💡 Tips
Keep Your Inbox Organized: Set up separate folders or labels for supplier invoices to streamline your email forwarding process.
Regularly Check the "To Verify" Section: Ensure all forwarded invoices are verified promptly to keep your accounts up to date.
Multiple Invoices: You can forward emails with multiple invoice attachments. Agicap will process each attachment individually.
Q&A ❓
Do I need to forward invoices one by one?
No, you can forward multiple invoices at once. Agicap will handle each invoice attachment separately.
What if I receive invoices in different currencies?
When verifying invoices, you can select the appropriate currency from the dropdown menu. If you need support for a new currency, please contact our support team.
How secure is the email forwarding process?
Agicap ensures that your data is processed securely. All emails and attachments sent to @invoices.agicap.cloud are handled with strict confidentiality and in compliance with data protection regulations.