What It Does
You can manually associate a transaction to one or multiple projects from the Bank, Expected, or CashFlow plan pages. This feature lets you distribute specific amounts to different projects, which helps you track spending and analyze performance across multiple business axes.
How to Use the Transaction Distribution Feature
Select the Transaction:
Open the transaction from the Bank, Expected, or CashFlow plan page.
Access the Project Selector:
Click on the project selector in the transaction details view.
Choose one or several projects you want to associate.
Distribute the Amount:
For each selected project, enter the amount to allocate.
Ensure that the single project’s allocated amount does not exceed the original transaction amount, although the sum of allocated amounts can be higher, equal, or lower.
Review Your Distribution:
Check the distributed amounts to verify they meet your tracking or reporting needs.
Note: If you modify the total transaction amount later, the project distributions will remain unchanged.
Distribution Scenarios
Equal to the Transaction Amount:
Example: A 1000€ transaction for an ad purchase can be split into 700€ for Project A and 300€ for Project B.
Lower than the Transaction Amount:
Example: Out of a 1000€ furniture purchase, you allocate 600€ to Project A; the remaining 400€ can be assigned to future projects.
Higher than the Transaction Amount:
Example: A 1000€ payment is simultaneously attributed to Project “Martin” and Project “UK” to analyze different business dimensions, resulting in both projects receiving 1000€.
Important Considerations
Manual vs. Automatic Associations:
You can also use project association rules from Advanced settings, working similarly to categorization rules.
Updating Transaction Amount:
If the transaction amount changes (manually or via synchronization), the distributed amounts for each project will remain unchanged.
A warning state and banner will appear in the project selector to prompt you to correct the distribution if necessary.
💡 Tips
Double-check each project’s allocated amount to ensure consistency with your budget tracking.
Use filters on transaction pages to quickly identify transactions that need distribution adjustments.
Regularly review your dashboards to monitor the impact of distributed associations on your cashflow planning. 👍
FAQ ❓
How do I associate a transaction to multiple projects?
Select the transaction, click on the project selector, choose the desired projects, and enter the amount you want to assign to each project. This flexible distribution supports single or multiple associations.
What happens if I update the transaction’s total amount?
Even if you change the total amount (through manual edit or synchronization), the amounts you distributed per project will not update automatically. A warning will appear to help you adjust the project allocations.
Can the sum of distributed amounts differ from the transaction total?
Yes. The sum may be equal to, lower than, or higher than the transaction amount. This is useful for detailed analysis, such as simultaneous tagging for market and consultant performance.
Where can I view issues related to transaction splits or reconciliations?
If a transaction is split or reconciled, project associations might temporarily be lost in edge cases. Use the project selector warning state and filter on transactions pages to identify and correct these instances.