What is this feature?
Allocation rules let you specify on which day(s) and which bank account your existing monthly forecast will appear as expected transactions. Once applied, the system removes those expected transactions on their due date, keeping your view accurate.
Please note that the forecast can only be allocated up to 4 days, and the feature is currently not compatible with forecast per bank account or mother categories with the forecast input level. Additionally, only one bank account can be assigned per category.
New Update:
You can now modify the amount, date, and bank account of each expected transaction created from an allocation rule. Once modified, these transactions will no longer be updated through the allocation (neither the date, amount, nor bank account). You can also view the initial values of the modified transactions for reference. However, if the allocation rule itself is changed, all modifications will be overridden.
This update ensures that the information displayed to you is accurate, as the system now notifies you when all changes have been successfully applied across the database.
How to configure allocation rules?
Click on drop down menu next to allocate forecast in the Cash Positioning module and on manage allocation rules.
Add a new rule by selecting:
A category with a forecast input level. (The category must be a leaf category.)
A bank account that shares the same currency as your forecast.
The specific day(s) you want to allocate your forecast amount.
Save your rule to confirm your choices.
Manually trigger the allocation by clicking on allocate forecast so you can reflect your updated forecast in your cash position.
How it works?
Expected transactions are labeled for easy identification (e.g., “Allocated from forecast of Your Category – Date”).
They are automatically removed on their due dates to keep your cash position clean.
If a rule becomes invalid (due to a deleted category or account, or if the category or bank account no longer meets the requirements), the system removes all related expected transactions on the next allocation and displays an error message in the settings.
Expected transactions created from the allocation can now be modified. You can adjust the amount, date, or bank account of these transactions. However, once modified, they will no longer be updated through the allocation. If the allocation rule itself is changed, all modifications will be overridden.
You cannot choose to mark the resulting expected transactions as paid for now.
💡 Tips
Combine several rules to break down a monthly forecast into multiple days, so you can anticipate recurring expenses more precisely.
Manually trigger the allocation whenever you update your forecast for a real-time view of your cash position.
Use this feature for social, taxes, and recurring spendings (e.g., rents, subscriptions) to make them directly visible in your Cash Positioning and 13-week view.
Modify expected transactions individually to gain precise control over their amounts, dates, or bank accounts.
FAQ ❓
What if I need to change an expected transaction date?
You can now directly modify the date, amount, or bank account of an expected transaction created from an allocation. Once modified, these transactions will no longer be updated through the allocation. If you need to reset them, you can adjust the allocation rule and reallocate. Keep in mind that if the rule itself is changed, all modifications will be overridden.
Do these transactions appear in my 13-week view?
Yes. They show up as daily expected transactions on the days you selected, providing a clearer short-term cash forecast.
Is the allocation automatic?
No. You need to click the allocate forecast button in the settings whenever you want to bring your forecast changes into your daily cash position.