Step 1: Organize Your Cash Pools
Go to Cash positioning (only Organization Admins can access). Select the three dots and Manage cash pools
Group bank accounts into pools that can exchange funds without restrictions.
You can define one centralizing account per currency to receive surplus in that pool.
Step 2: Set Account Types & Thresholds
Go to Cashflow -> Cash positioning -> select the three dots -> select manage thresholds
Select Groups: Mark each account as a Current Account (mandatory).
Select Thresholds: Define your Authorized Overdraft (🔴) if applicable.
(Optional) Set Low Cash Threshold (🟠) to cover potential shortfalls.
(Optional) Set Cash Excess Threshold (🟣) to sweep surplus to the centralizing account.
If you like a fixed target, set the Low and Excess thresholds to the same value.
Step 3: Preview & Validate Suggestions
In Cash Positioning, click Automatic balancing.
See suggested transfers in a side panel and observe updated balances on your chart.
Adjust transfers manually if needed (round amounts, remove unnecessary moves).
Validate to create new expected transactions in your forecast.
Step 4: Send Transfers to Payment
If you have the Payment feature and the right permissions, you can send validated transfers as internal transfers.
This creates Draft Payments in Accounts Payable and syncs them with your cash plan.
Step 5: Manage Multi-Entity Balancing
At consolidation level, define relationships between your entity pools (e.g. Holding → Subsidiary).
The algorithm can suggest multi-step transfers if, for instance, Subsidiary A has excess and Subsidiary B needs funds.
Step 6: Intragroup Financing Integration
When validating transfers that move money between entities, the system automatically records them in Intragroup Financing, if a corresponding financing exists.
You’ll see a preview of the intragroup impact during the suggestion stage.
Transfers done outside Cash Positioning won’t be recorded automatically.
How the Algorithm Works
It looks for the fewest transfers needed to bring each account within its thresholds.
It first tries to cover accounts in orange (🟠) and, if necessary, in red (🔴).
Once coverage is ensured, it sweeps any surplus (🟣) to the centralizing account.
Each currency is processed separately.
You can set a Cover Period to plan for upcoming cash needs in days ahead.
💡 Tips
Combine manual and automatic transfers to refine your balancing plan.
Use same thresholds to keep a precise target. Different thresholds let you manage a comfortable range.
Keep your cover period realistic and account for near-future flows to avoid repeated transfers.
FAQ ❓
How do I edit a suggested transfer?
You can click on any suggested transaction in the preview side panel, adjust the amount or delete it, then validate again.
Can I skip automatic suggestions for certain accounts?
Yes. You can remove or adjust transfers for any account once you’re in preview mode. You remain fully in control.
How do I handle multiple currencies?
Each currency is handled independently. Define centralizing accounts and thresholds per currency, and the algorithm does the rest.
What happens if there’s no financing link between entities?
No intragroup transfers are suggested or recorded unless there’s an existing financing agreement in the same currency.
Can I plan cash pooling in advance?
Yes. Adjust the Cover Period in the suggestion settings to consider upcoming transactions over several days.