Understanding Transactions in Agicap
A transaction in Agicap represents a financial movement and has several key parameters:
Type: Paid (actual banking flows) or Expected (future inflows or outflows).
Title: Descriptive name (up to 255 characters).
Inflow or Outflow: Indicates money coming in or going out.
Amount:
Inflow: Displayed in green. Increases your cash balance (e.g.,
+1000€).Outflow: Displayed in red. Decreases your cash balance (e.g.,
-1000€)
Inflow reversed: Displayed in purple. Decreases your cash balance.
Outflow reversed: Displayed in purple. Increases your cash balance.
Currency: Based on the associated bank account.
Payment Date:
Paid Transactions: Date is in the past or current day.
Expected Transactions: Date is current or future.
Billing Date: For expected transactions.
Original Due Date: For late expected transactions (transactions expected in the past).
Category, Bank Account, Project, Notes, Tags: Additional details to categorize and manage transactions.
Editing the Payment Date
You can edit the payment date for both expected and paid transactions to correct or adjust your cash flow planning.
For Expected Transactions
From the Transactions Page or Cashflow Plan:
Select the transaction.
Use the Payment expected on date selector to choose a new date.
From the Late Transactions Page in the Expected Transactions Tab:
Directly edit the Payment expected on date in the transaction list.
Bulk Actions from the Search Page:
Select multiple transactions.
Use the bulk Payment expected on selector to change dates for all selected transactions.
For Paid Transactions
From the Transactions Page or Cashflow Plan:
Select the transaction.
Click on Display Advanced Options.
Choose Edit payment date and select the new date.
Grouped Actions on the Transactions Page:
Select multiple transactions.
Click on Display Advanced Options.
Choose Edit payment date to update the dates collectively.
Bulk Actions from the Search Page:
Select multiple transactions.
Use the bulk Edit payment date option.
How Changing the Date Affects Cash Balances
🔄 Adjusting a transaction's payment date can impact your cash balances:
Same Period: If the new date falls within the same time period (offset), your cash balances remain unchanged.
Different Period: If the new date moves the transaction to a different period, the cash balances will reflect this change, impacting forecasts and planning.
How Changing the Date Affects the Cashflow Table
Similarly, changing the payment date can affect the values in your cashflow table:
Same Period: No changes in the table values.
Different Period: The transaction amounts will shift to the new period, updating your cashflow projections accordingly.
How to Undo This Action
If you need to revert the payment date change:
For Synchronized Transactions:
Open the transaction details.
Click on Display original payment date to restore the initial date.
For Other Transactions:
Use the Edit payment date option to manually reset the date to the original.
💡 Tips
Keep Records Accurate: Regularly review and adjust payment dates to maintain precise cashflow projections.
Bulk Editing: Save time by using bulk actions when updating multiple transactions.
Monitor Late Transactions: Use the Late Transactions page to manage and update overdue expected payments.
FAQ ❓
Can I edit the payment date of a transaction imported from an integration?
Yes, you can edit the payment date, but remember that updates made in the original integrated tool may not sync back to Agicap after you've manually edited the date.