What Is Transaction Reversal?
Reversing a transaction is a corrective action that changes an inflow to an outflow or vice versa. This is useful for situations like reimbursements or credit notes, where the original cash flow doesn't represent the actual impact on your cash.
When Should You Reverse a Transaction?
Use transaction reversal when you have cash flows that need correction to reflect their true impact. Common scenarios include:
Reimbursements
Credit notes
By reversing these transactions, you attribute the cash flows to the correct category, keeping your forecasts accurate.
How to Reverse a Transaction
You can reverse a transaction from several places in Agicap:
Transaction Details Panel: On the Transactions page or the Cashflow plan, open the transaction details and select the reverse option.
Grouped Actions: On the Transactions page, select multiple transactions and apply the reverse action.
Bulk Actions from the Search Page: Use the search functionality to find transactions and reverse them in bulk.
Auto-Categorization Rules: Set up rules to automatically reverse certain transactions based on criteria.
To reverse a transaction:
Open the transaction you want to reverse.
Click on the Reverse Transaction button.
Select a category corresponding to the new type (Inflow or Outflow).
Confirm the action.
Impact of Reversing a Transaction
Reversing a transaction has the following effects:
Type Change: The transaction type changes from Inflow to Outflow or vice versa.
Amount Sign Change: The amount sign changes. It will be displayed in purple
Category Selection: You'll need to assign a new category corresponding to the new transaction type.
Tag Added: The tag Reversed is added to the transaction.
Example
Original Transaction:
Transaction Name: "Hello World"
Transaction Type: Inflow
Transaction Amount: €1000
Transaction Category: Inflow category
Transaction Tags: None
After Reversing:
Transaction Name: "Hello World"
Transaction Type: Outflow
Transaction Amount: –€1000 (in Agicap: €1000 displayed in purple)
Transaction Category: Outflow category
Transaction Tags: Reversed
How to Undo a Reversed Transaction
To revert a reversed transaction:
Open the reversed transaction.
Click on the Reverse Transaction button again.
The transaction will return to its original type and amount.
💡 Tips
Use auto-categorization rules to automate the reversal of recurring transactions.
Reversing transactions helps maintain the accuracy of your cash flow forecasts by correcting artificial cash movements.
FAQ ❓
Can I reverse multiple transactions at once?
Yes, you can reverse multiple transactions using grouped actions on the Transactions page or through bulk actions from the Search page.
What happens if I reverse a transaction with a negative amount?
If the original transaction amount is negative, reversing it will make the amount positive, and the transaction will be displayed in purple.