You have agreed with your customer that his bill will be paid in instalments. If so, you can now register it on Agicap so each installment will have its own due date. This allows you to monitor your receivables more closely. 🙂
How to split an invoice
To split an invoice, you need to go to the CashCollect Client Invoices then on the Invoices tab and click on a given invoice.
On an invoice detail, click on the Split invoice action.
A pop-up opens to allow you to enter your invoice installments.
You can add as many installments as you like as long as the sum of each installments amount is equal to the invoice total amount.
If you click on "Add an installment": the new installment by default will have
Due date= previous installment + 30 days ; andAmount= invoice amount - sum of previous installments amount.You can edit each installment due date and amount
The invoice remaining amount is updated live at the bottom right of the pop-up. You can only validate your split if the remaining amount is at zero.
To validate your input, click on "Edit Split".
💡 Good to know : Only pending invoices can be split (invoice already paid cannot be edited or split) and imported invoices can be split (invoices synchronized with an ERP cannot be split in CashCollect to avoid conflicts)
Consequences of an invoice split
Impacts on the invoice details
You can see your invoice split in the invoice side panel. Each installment has a status: Due, Payment pending or Paid.
There are impacts on the invoice data after the split:
The invoice
Due dateis updated with the oldest pending installment due date and becomes theUpdated due dateThe invoice
Statusis updated to take into account the installments statusIf at least one installment is
Due, the invoice isDueIf all installments are
Paid, the invoice isPaidOtherwise, the invoice is
Payment pending
The invoice
Outstanding amountis updated with the installment paymentsOutstanding amount=total amount-linked credit note amount-sum of paid installments
Impacts on the invoice list
In your invoices list, you can see which invoices are split with the split tag under the invoice number, in the left column.
The invoice Due date, Status and Outstanding amount are updated as detailed above, and the invoice Delay is updated according to the new installments.
Edit and mark as paid installment
You can edit a split by clicking on the "Edit" button in the invoice side panel
Paid installments cannot be edited or deleted, they need to be marked as pending in order to do so
In order to delete the whole split, delete each installment and put the invoice total amount in the first installment.
You can mark as paid an installment:
You can also mark as unpaid an installment (it will go back to pending):
Impacts on Expected transaction
An expected transaction is created for each Pending installment of an invoice. The amount and due date of the Expected transaction are those of the installment.
💡 Very good to know : If you have any question, feel free to contact the tchat, the blue bubble at the bottom of your screen, we'll be happy to help you 😄