When an expected transaction (i.e. an invoice pending payment) is paid, the bank transaction is automatically integrated into Agicap via bank synchronization. All you need to do is reconcile the expected transaction with the corresponding bank transaction so that the transaction is removed from the pending payment invoices.
To do this, there are several ways to do it 😚
1️⃣ 1st possibility, from the Expected tab, in the blue banner. 📆
The Expected page allows you to find all your invoices pending payment.
When you are on it, you have a tab called "Reconciliation Suggestions". This tab gathers suggestions from the algorithm between 1 invoice and 1 bank transaction.
If the suggestion suits, you just click on the green check mark ✅ in the middle, otherwise on the red arrow❌ so that the algorithm will not propose you this pair anymore. The two arrows 🔀 on the right allow you to choose another bank transaction.
It is possible that a reconciliation is not proposed to you even if the invoice has been paid. This can be the case when the amounts or titles differ between the committed invoice and its bank transaction.
In this case, still in the Committed page, at the level of "All" you have the possibility to link an invoice with its bank transaction, thanks to the two arrows that meet on the right of the invoice.
Click on it, select the corresponding operation, then on "Reconcile" to validate, and it's done!
2️⃣ 2nd possibility, from the "Bank" tab 💸
As from the Committed page, matching suggestions are available here.
And likewise, if a reconciliation suggestion is missing, you can click on the transaction title, then select "Reconcile".
💡 Good to know: You have the option to do a partial reconciliation, if for example you receive a down payment on an invoice, and also to do a multiple reconciliation if an invoice is paid in several installments or if several payments correspond to a single invoice 😊